Company Formations Overview

What is a limited company?
There are four main types of company:
- Private company limited by shares. This includes community interest companies (CICs).
- Private company limited by guarantee
- Private unlimited company
- Public limited company (Plc)
A limited company is a stand alone entity. Its profits, losses, assets and liabilities are its' own. The company is owned by its members, the shareholders, and is run by one or more directors. The directors assets are protected if the business should fail i.e. they would not be liable. This is known as limited liability. The company will be able to continue even if the original directors or shareholders come and go. It will have a life of its' own.
People decide to set up a limited company for many reasons e.g. in order to obtain outside finance for their business, business growth, taxation reasons or protection from risk.
In order to become limited you have to 'incorporate' with Companies House. This simply means that you have to register the new business with the Government and the relevant department is at Companies House. Companies House will issue you with a certificate of incorporation and a company registration number, which is then used as your business's public identity. Even if the name of your business changes, this number will stay the same.
Private Limited Company
- A private limited company cannot sell shares on the stock market.
- Its members or shareholders are one and the same people and are essential the owners of the company.
- Its share holders have limited liability. This means that the liability of the shareholders to any creditors of the company is limited to the capital originally invested by them. If the company becomes insolvent, the money invested in the company will be lost, but a shareholder's personal assets are protected.
- It must have at least one director and one secretary, who does not have to be formally qualified.
- Company accounts and an annual return must be provided to Companies House each year.
Community Interest Companies
- This is a private limited company which is established to trade for the good of the community.
- Assets and profits must be permanently kept within the CIC and used only to benefit the community.
- For example, a charity may set up a CIC to act as its trading arm. An existing charity can convert into a CIC, but would lose its charitable status.
- A Community Interest Statement must be provided with the application for incorporation to show how the CIC will serve the community.
Private Company Limited by Guarantee
- A private company limited by guarantee is used mainly for non-profit organisations such as schools, clubs, trade associations or charities.
It does not have share capital. Instead of shareholders it has members who are guarantors.
- The liability of its members is limited to amounts that the members can undertake to contribute in the event of the company being wound up.
Private unlimited company
- An unlimited company is a company where the liability of the members is unlimited. This means that they are liable to contribute all the money required to pay the debts of the company should it go into liquidation.
- It is very similar to a partnership.
- It is not a common form of incorporation and there are only a few occasions when it will be used.
- where the company will not actually be trading.
- it is trading, but in an area where limited liability is not acceptable.
- secrecy about finanical issues is required as this form of company has far less financial reporting obligations.
- where there is a low risk of insolvency.
Public Limited Company
- A public limited company, often known as a Plc, is a company that can offer shares to the public.
- A PLC cannot start business until it has a Certificate, issued by Companies House, entitling it to do so.
- A Plc must have raised authorised share capital of at least £50,000.
- A quarter of the shares, at least £12,500, must be paid up before the plc can start business. Of the remaining allotted shares, a quarter of each shares' nominal value together with the whole of any premium on top must be paid up.
- A Plc must have at least two members and two company Directors.
- The secretary must have the necessary knowledge and ability. For example, they must have previously held a similar post or be qualified accountant or barrister.
- Company accounts and an annual return must be provided to Companies House each year.
Charities
- A charity is incorporated as a charity limited by guarantee. See Private Company Limited by Guarantee.
- As well as incorporating and registering with Companies House, a charity will also need to register with the charities commission www.charity-commission.gov.uk
- There are advantages to registering as a charity if it is appropriate for your organisation. There are tax benefits and being a registered charity can greatly increase the amount you can fund raise by improving public reception.
Offshore Companies
- Offshore companies often have tax benefits and are usually set up on the advice of a tax advisor. Please consult your tax advisor to see if an offshore company is suitable for you.
- Different countries have different tax and legal systems and some countries may suit you better than others for your purposes. Requirements for incorporation will vary depending on the country in question.
- Offshore company structures may help to reduce tax in the following situations:
- When used as a distribution or sales company if purchasing and selling goods in different countries.
- When investments are being made in another country and there are double taxation treaties in place between different countries.
- When tax is payable on royalties for patents or copyright.
- For a professional working overseas. They can receive a fixed level of their pay and have the rest paid into an offshore company.
- For authors, consultants and actors etc, who may use an offshore company to receive fees for their services.
- To reduce inheritance tax by having assets held in an offshore investment company.
- If you own property overseas or a holiday villa.
- If you own a ship or a yacht.
Property Management Company or Flat Management Company
- A property management company acts as a liaison between a landlord and his tenants. It provides neutral, efficient management and distances the landlord and tenant thereby making the relationship easier to manage.
- A property management company will:
- collect rent
- deal with maintenance issues
- advertise vacant properties
- do credit and background checks on potential tenants.
- Property management companies charge landlords a percentage of the gross rent collected each month (typically 3-10%), in addition to commission on individual leases.
- This is a limited company and so incorporation has all the same requirements as any other limited company.
Applying for a company formation
What you will need before you start your application
Before you start to apply for your company formation package, please make sure you have the following information at hand:
- The name and details of at least one director and your company secretary. You will need to know:
- Full names, including middle name
- Residential address
- Date of birth
- Occupation
- First three letters of town of birth
- First three letters of mothers maiden name
- First three letters of eye colour
- Whether they have been a director of another company within the last five years. If yes, the company's name and its' company registration number will be required.
- The name and details of your company
- An address which will be your UK registered office. We can provide a UK registered office address if you need one.
- A company name. As this must not already be in existence, it is a good idea to check your name first. Please use the Companies House Name Check to investigate your proposed name.
- How you are going to allocate your shares? A minimum of one share needs to be issued.
- Your credit card details or your chequebook.
Help and support
Our innovative technology is designed to make the process fast and efficient, but more importantly, simple and user friendly for you.
If, however, you do encounter any difficulties, there is a helpline. This will enable you to talk directly to one of our helpful technical specialists. We have won awards for our excellent client service so we can guarantee that you will have a friendly advisor to support and help you if you need it.
You can also download our New Users manual.
Help for the visually impaired or those with physical disabilities
We also have a dedicated helpline for the visually impaired, or for anyone who has a physical disability which makes it very hard, or impossible, for them to use the online service. We are happy to help you anyway we can. Please call
The process
Your order will be processed online. We can also take telephone orders if you prefer, but there will be a charge of £10. Please call 0870 432 5544
- Decide on the package you require and click on the order button
- The computer will then take you through step by step. You will be asked:
- Your company name
- Your contact details
- Your company structure
- Your registered office address
- Your officers, subscribers and members personal details
- To appoint your officers
- About any associated services you may wish to take up e.g a full compliance Company Secretarial Service to ensure that you meet all your annual obligations for Companies House.
- You are then asked to review all the details that you have provided and check them.
- You will be given a breakdown of the charges due
- You will then be asked for payment, either by credit card or by cheque.
From this point we take over.
- Your information will be sent to Companies House and we will email you to let you know that your information has been received and sent away.
- We will then email you to let you know whether you have been successful in your application or not.
- If there has been a problem with your application you can simply access your account and we will tell you what the problem was. Your Quick Formations account will be credited with the fee you paid and you will simply be able to apply again, without having to pay again.
- We guarantee a 48 hour turnaround time. However, if you apply before 2pm we can often come back to you much sooner.
- We can also provide a same day service for only £15 extra, if you are in a hurry.